Student records for language schools
Student management system for language schools
Rollbook keeps each student's level, enrolments, attendance and progress notes in one record, built around CEFR levels, terms and company clients. Bring your current spreadsheet in as CSV, and every teacher and admin works from the same list.
- Placement level and level history for every student
- Self-paying and company-sponsored learners side by side
- Import your spreadsheet as CSV, checked before saving
One record per student
Add a student with a placement level, which becomes the first row of their level history. Change the level later and the history gains a row rather than losing one. Placement results, level history and progress notes sit beside each learner.
Enrol a student in a class group at a price, with dates, a status and who pays. A class group fills up until its capacity is taken.
Find anyone in seconds
Search the student list by name or email, and filter it by level, class group, status and who pays.
Company clients and their learners
Add the companies that send you learners and enrol their staff against them. Students and companies are billed side by side, and a company can get one invoice for all its learners, with VAT per line.
Progress that stays with the student
Staff write progress notes against a student and mark each one staff-only or shareable. The next teacher picks up where the last one left off.
Bring your spreadsheet, take everything with you
Import a term's intake as CSV and match your columns in the browser. Rollbook checks the whole file first, shows which row and which field is wrong, and saves nothing until every row is right.
Export the whole school as a ZIP of spreadsheets at any time. One student can be erased without losing the invoices that name them.
What it does not do
- Students and parents do not have their own login. Staff use Rollbook.
- It is not an online learning platform. It does not host lessons or coursework.
- It does not hold visa or CAS data, and it is not built for state schools or universities.
Questions
Can I import my existing student spreadsheet?
Yes. Import students as CSV and match your columns in the browser. Rollbook checks the whole file first and saves nothing until every row is right.
Does it track CEFR levels?
Yes. Levels A1 to C2 are set up on day one. Each student has a placement level and a level history that keeps every change.
Can teachers see every student's details?
No. Teachers see their own lessons and registers, and never see invoices or private fields.
How much does it cost?
£49 a month for the whole school, with unlimited teachers and students. The first 14 days are free and no card is needed.
Try it with your own school.
Free for 14 days. No card, no sales call, set up in an afternoon.
Start my free 14-day trial